TravelDesk: field visit and travel expense software that ties every claim to an outcome.
TravelDesk is field visit and travel expense software for Indian businesses whose sales and service people visit customers. Expenses go for approval only after each visit's outcome is recorded. Made by ZeroOne DOTS AI in Surat, from about ₹1,000 a month, billed yearly. Live at Pioneer Engineering since 14 June 2026, where 100% of field visits are now tied to an objective and a logged outcome.
TravelDesk replaces the WhatsApp, email and paper-bill scramble with one path for every visit: a request listing each customer and objective, approval, a plan and budget, the visit, minutes recorded against each objective, then expenses with bills, approved line by line.
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20+ client companies · 75+ live portals we host · 12 case studies
Updated · Reviewed by Meet Deshani, founder
Trusted AI implementation partner to
- Active Co
- Pioneer Engineering
- Parishram Architecture
20 companies run day to day on software we built and host. Read the case studies →
| Live since | 14 June 2026, at Pioneer Engineering |
|---|---|
| Made by | ZeroOne DOTS AI, Udhna, Surat, Gujarat |
| Starting price | From about ₹1,000 a month, billed yearly |
| Roles | Associate who raises a visit, manager who makes it, admin who approves |
| Steps | Request → approval → plan and budget → visit → minutes → expenses → close |
| Expense categories | Travel, accommodation, food, local transport, other |
| Bills | Photo or PDF, up to 20 per expense line |
| Alerts | In-app and email at every handoff |
| Reports | Analytics by person, status and date; Excel export |
| Hosting | Servers in India, under your own web address; data exportable any time |
| Pioneer's data | Database and bill files stored in India |
| Works on | Phone or computer browser, nothing to install |
| GPS or mileage tracking | Not included |
- Companies with sales reps, service engineers or distribution teams who visit customers
- Sales and distribution partners who represent a manufacturer and meet its end-users and new prospects
- Managers who approve visits, budgets and bills on WhatsApp today
- Owners who want to know which visits brought in business and what each one cost
Visits, approvals and bills scattered across WhatsApp, email and paper
One portal for every visit: request, approval, plan and budget, minutes, expenses, close
A rep can travel and claim with no record of what the visit was for
Expenses go for approval only after every objective on the visit has a recorded outcome
Nobody can see which visits bring in business
Analytics on visits, business potential and spend, split by who made each visit and who raised it
No record of who approved a claim, when or why
Every approval, rejection and request for more information logged with who acted and when, plus any note; rejecting an expense line requires a reason
Your team, roles and admins set up, each person with their own login.
The first visits run through TravelDesk; requests and claims move off WhatsApp.
A monthly look at the analytics: which visits returned business, which did not, and what each one cost.
- Pioneer Engineering: every field visit tied to an objective, a logged outcome and a full audit trail. Read →
“Meet and his team is highly capable of pulling Quality work at the speed better than most of the software companies in the market.”
Flat monthly product price
Ready-made products start from about ₹1,000 a month, billed yearly (around ₹12,000 a year). Setting up your team and roles is scoped in a 30-minute call. The price does not climb with usage.
Tell us what you run. We call back within one working day.
Four fields, no account, no newsletter. A person from the team reads it and replies on WhatsApp with a straight answer: what we would do first, roughly what it costs, or “not yet”.
- A reply within one working day, on WhatsApp or a call
- Your details go into our own CRM and to the team's phone, nowhere else
- No drip emails, no follow-up bots
Does TravelDesk track GPS location or mileage?
No. TravelDesk does not track location, check-ins or kilometres. It records what each visit was for, what came of it and what it cost, with a bill on every expense line.
Is TravelDesk priced per user?
No. Ready-made products have a flat price, from about ₹1,000 a month billed yearly (around ₹12,000 a year), that does not climb with usage. Setting up your team and roles is scoped in a 30-minute call.
Can someone claim expenses without saying what the visit achieved?
No. Expenses can only be submitted once every objective on the visit has a recorded outcome, such as won, in progress, dropped or meeting didn't happen. The admin then approves or rejects each expense line, with a reason for every rejection.
Can sales and service visits be tracked separately?
Yes. Each objective on a visit is marked sales or service. Sales objectives record expected and actual business potential and the CRM lead or opportunity number; service objectives record a regular or a troubleshooting visit.
Can we see which visits brought in business?
Yes. Analytics show total visits, total expenses, the business potential the visits targeted and the potential they uncovered, filtered by person, status and date range. Two tables split the totals by the manager who made the visits and by the associate who raised them, and any filtered view exports to Excel.
Where is our data stored?
TravelDesk is hosted for you on servers in India, under your own web address, and you can export your data at any time. Row-level security on every table means each person sees only what their role allows. At Pioneer Engineering, the database and the bill files are stored in India.
Who uses TravelDesk today?
TravelDesk has been live at Pioneer Engineering since 14 June 2026. Pioneer is a growth-management firm that drives distribution and sales for a chemical-services company; its case study shows the before and after.
Does the field team need training?
Very little. TravelDesk runs in the browser on a phone or computer with nothing to install, and each role has a step-by-step guide inside the app.
More ready-made products: Products →